Boxes in a Document Warehouse

Securing Physical Documents & Files

EisenVault stores physical documents & files at our warehouse in Delhi. Our customers need these documents to be kept safely and securely for 7-10 years, depending on the applicable laws. The documents are stored in regular 5-ply cardboard boxes, barcoded and sealed. Several precautions are taken against hazards, even if the probability of their occurrence […]

Digital Documents, Data Entry, Meta Tags, Keywords

Digitisation Process – Key points to remember to avoid errors!

Digitisation process involves scanning of documents and meta tags* entry (data entry) for all the records. These are considered to be a long, tedious and costly processes. This is one of the primary reasons that organisations which generate large volume of documents, find it a nightmare to go digital. But digitisation makes life easy and most […]

Scanning, digitization, dms, document management system

Going Digital? Key Points to Remember

With the Prime Minister’s “Digital India” initiative in place, several organisations are planning to go digital for managing their official documents. The very first step that these organisations are required to take is to define the scope of work. This means that the person or the department who is in-charge of the digitization project should […]

Find Documents Quickly

Find Documents Quickly – Case Studies

The traditional models of document storage are dead and buried. Nobody simply stores important documents in the “My Documents” folder or on a network share drive any more, because it’s not possible to find documents quickly and there is little document security and portability. So, what is the way people store documents today? In this […]

Benefits of a Document Management System

Benefits of a Document Management System

A Document Management System is software that lets you store & track your documents in an organised manner. Read more about features of typical DMS systems here: http://139.59.23.144/blog/what-is-a-document-management-system-dms/  Organisations of all sizes usually involve some type of document management system. The most rudimentary and chaotic approach involves sharing documents via email and storing on individual user […]

6 steps for classifying documents effectively

6 steps for classifying documents effectively

Setup Tags & Keywords Prior to any scanning operation, the business must define the basis on which to categorize documents. E.g. HR documents might be categorized based on keywords such as: Employee ID, Employee Name, Date of Joining etc. Your Document Management System (DMS) must be capable of setting up custom “Document Types” with custom […]

Common Records Management Mistakes

Common records management mistakes

As a company it is essential to maintain certain types of documents for many years. Often there are legal obligations. You may never be audited and get away with a few missing documents. But the impact of getting caught in an audit can be brutal. Chief Executives have gone to jail over not complying with […]