The feature of subscription and notification has been added to EisenVault DMS keeping in mind the awareness and security of the client’s crucial documents. Alterations/Modifications are made in the documents very often in any business for one or the other purpose. At times, it might be possible that any employee in the organization has changed any document for any work purpose, but the administrator or Manager or document owner is not even aware of the changes. It may lead to a certain discrepancy or a mess in the document handling process and its usage.
Thus, we have developed this feature of subscription & notification to our EisenVault DMS software so awareness could be maintained regarding any changes, alteration, addition, or removal of any particular document or file. This feature of EisenVault DMS keeps the admin informed about all the changes, updates, or any other events that occur in any documents at any time.
No worries about what changes are being made in your business documents and when. EisenVault will automatically alert you via notifications in your registered email id on a real-time basis so that you could check it and know if the alteration/modification made is needful and correct or not. This process helps to avoid any future discrepancies that may occur in handling and uses of stored data.
Any user in DMS can subscribe to the document according to their role and access provided to them and Get notification alerts over email in real-time.
How to Subscribe/Unsubscribe to Document?
Two ways to “Subscribe” to document.
- Single file
- Bulk file
For Single File:
STEP 1: Go to “Department” then “Document Library”
STEP 2: Open the folder where documents stored, open the file.
STEP 3: Click on the “Subscribe/Unsubscribe” in document Action.
The User will “Subscribe/Unsubscribe” to that document
For Bulk file:
STEP 1: Go to Department then Document Library
STEP 2: Open the folder where documents stored, click on “Select” then “All”.
STEP 3: Click on the Selected items, then click on “Subscribe/Unsubscribe”
All the selected document Subscribed/Unsubscribed.