Document Management Solutions for Legal, Policies and Compliance TeamsDigitise your Legal, Policies and Compliance Document Management Processes and Workflows with EisenVault. Trusted by the legal, policies and compliance departments of more than 20 corporates, Hospitals and Real Estate companies, EisenVault makes sure that you never waste time searching for documents again. Our Legal and Compliance Document Management solution includes SaaS features that are custom built for legal and compliance teams.
It also includes a high quality document digitization service.
Policies & Contracts Document Management Case Study – Columbia Asia Hospitals
SituationColumbia Asia needed a system for centrally storing and managing policy documents and legal contracts. They were previously using Sharepoint and were not satisfied with their ability to customise and wanted something easier to use.
ActionEisenVault rolled out a robust cloud based document management solution across 30 hospitals and 12,000 users for Columbia Asia. The central policies team now authors and stores policies in the DMS. End users are able to review policies and record acknowledgement. Legal teams similarly author and store contracts in EisenVault. EisenVault has powerful features for legal and compliance professionals, including contract expiry reminders, policy dissemination, reports, management dashboards, integrations with third party software and scanning solutions.
Full Text Search and Metadata Search
EisenVault makes scanned documents full text searchable, using Optical Character Recognition (available in English, Hindi, Gujarati, Chinese, Arabic, Bahasa Indonesia and Thai). Apply custom metadata fields to documents to enable advanced search and filtering.
Audit Trails and Versioning
Every time a document changes, a new version is created. User has the option of viewing older versions or downloading older versions. Also all actions on a document (read, download, edit etc.) are captured in an Audit Trail along with username and timestamp.
Safely Access from Anywhere via Browsers or Mobile Apps
EisenVault’s Cloud Based Document Management Software can be accessed via any modern web browser or our smartphone apps, over an internet connection. It is completely secure from snooping hackers and your connection is always SSL encrypted.
Multi Level Workflows and Document Approvals
EisenVault’s Document Management System has the ability to route documents for approvals via a built in workflow engine. These workflows can be custom built as per your requirements. It is possible to have maker-checker flows, where a document only becomes visible once it has been approved by a checker.
Edit in Microsoft Office
EisenVault allows direct editing within Microsoft’s Excel, Word and Powerpoint software packages. Any changes made within any of these packages to a document can directly create a new version of the document within the DMS.
5 Levels of Access Control
Managers have the ability to add/edit/delete all documents. Rest of the staff can be given different levels of access. The lowest level of access is “Viewer” which allows the user to only view documents on the web (and not download or print).
Expiry Reminders on Contracts, Policies and Other Documents
EisenVault allows setting expiry dates on documents and contracts. When the expiry date approaches, the system can send automated email reminders to managers and team members. This way contracts can be terminated or renewed on time.
Compliance Acknowledgement Tracking
Keep track of which employees have read and acknowledged policies and compliance related documents. Employee can read document within the DMS and press a button saying “I acknowledge”. This is recorded and manager can run reports.