Document Management Solutions for Accounts and Purchase Teams

Digitise your Accounts and Purchase Document Management Processes and Workflows with EisenVault. Trusted by the accounting and purchase departments of more than 50 companies, EisenVault makes sure that you never waste time searching for documents again.

Our Finance Document Management solution includes SaaS features that are custom built for Finance teams.
It also includes a high quality document digitization service.

Accounts & Purchase Document Management Case Study – Snapdeal

Situation
Snapdeal had two separate systems for storing legal contracts and purchase orders. They wanted an integrated system where purchase orders could be issued after verifying the presence of a valid legal contract with supplier.
Action
EisenVault had all legal contracts scanned, categorised and tagged. Files were uploaded into supplier folders in the EisenVault Cloud DMS. The EisenVault Cloud DMS was integrated with Snapdeal’s Oracle based purchase system, using our robust Rest APIs. Now when a purchase officer is about to issue a purchase order, she can just press a button to check for a valid contract from within Oracle.

EisenVault has custom solutions for Accounts professionals, including reports, management dashboards, integrations with third party ERP software and scanning solutions.

Full Text Search and Metadata Search

EisenVault makes scanned documents full text searchable, using Optical Character Recognition (available in English, Hindi, Gujarati, Chinese, Arabic, Bahasa Indonesia and Thai). Apply custom metadata fields to documents to enable advanced search and filtering.

Cloud Based AI Tool for Sorting Documents

After scanning, your documents are uploaded into our cloud based data entry tool. This uses machine learning to automatically categorise documents, thus saving 50% on labour costs and improving accuracy by 75%.

Safely Access from Anywhere via Browsers or Mobile Apps

EisenVault’s Cloud Based Document Management Software can be accessed via any modern web browser or our smartphone apps, over an internet connection. It is completely secure from snooping hackers and your connection is always SSL encrypted.

Multi Level Approval Workflows

EisenVault's Cloud and On-Premises Document Management Software has customisable multi level workflows. You can have multiple groups of managers approve invoices, purchase orders, contracts etc., before these documents are published internally or before payment is made. These workflows can be made as complex as required, with multiple decision points.