EisenVault Document Management Solution
Document Digitization, Data Capture, and Document Scanning Services
Go digital and make your office paperless with EisenVault's document digitization and scanning services. First, scanned documents are categorized using our proprietary Machine Learning based tool - EisenLens. Then the scanned and digitized documents are stored in our proprietary digital document storage system - EisenVault. We consistently achieve 99% accuracy on categorization, data capture, and data entry projects.
Advantages of Our Document Digitization and Scanning Services
Business documents and records that have been digitised bring down storage expenses, save time in retrieval, are more accessible, and are easier to collaborate with people. In addition, scanning and imaging documents in the organisation provide a scalable solution since it has much better storage capacity. EisenVault is one of the best document Scanning And Digitization Companies In India, with multiple branches across the globe.
-
Easy Accessibility and Increased Productivity: Document digitization allows an organization to access data in digital form from anywhere. Multiple individuals can access documents simultaneously. A digital document storage system is the best solution for enhancing your productivity.
-
Cost Effective and Environmentally Friendly: A digital document management solution helps an organization eliminate physical copies and saves money on office supplies like paper and toner, ultimately saving natural resources.
-
Data Security: Digital document files can be encrypted and secured, and with EisenVault's document digitization services, it is possible to define the accessibility level. This strengthens data security and defends you against data leaks.
-
Digital Document Storage and Recovery: Digitized documents are easy to store at multiple locations, providing additional protection against data corruption or data loss. Digital backups help in restoring your documents, even after a catastrophic failure.
Overview of the Digitisation and Data-entry Process
EisenVault’s digitization team follows a pre-defined process to ensure that the errors are minimized, and the task is completed within time.
Pre Scanning Consulting
-
EisenVault's data digitization services team follows a pre-defined process to minimize errors and complete tasks within time. In addition, we involve all possible organization stakeholders in pre-scanning discussions.
-
Our India-based document digitization team analyses the sizes of the documents, as different sizes need different types of scanners. Then, we decide the segregation by which the documents are to be categorized (e.g., monthly, yearly, serial number, or any other field). We then estimate the total volume of documents and data to be captured. EisenVault Document Management Solution provides top-quality services to all its client across the globe.
The Document Digitization Process
-
We have scanners capable of scanning different sizes of documents, including A4, Legal, A3, A1, Maps, Books, and others. We take special care to ensure that we know the exact sizes of papers to be scanned and their condition. Old paper and books are handled with special care by our team.
-
Documents are scanned at your office premises. We never take documents outside. Our team can scan up to 10,000 A4 pages per day per scanning station. Typical bulk data digitization projects have 4 to 5 such scanning stations set up in parallel.
The Data Entry & Metadata Creation Process
-
We use our proprietary AI-enabled data capture tool, EisenLens, for data entry and categorisation processing. This offering is unique amongst all document digitization services companies in India.
-
Our expert team of data capture professionals captures the key metadata fields that you require captured. Then, the machine learning algorithms automatically assign the document category. The data entered is then verified at two levels: first by a team leader and second by a representative from your company. As a result, we can achieve 99% accuracy - this is also something no other document scanning services company in India can perform at a reasonable cost.
Storing Data in the Digital Document Storage System
-
After the document digitization and data capture steps are completed, the system automatically stores all the documents and data in EisenVault's Cloud-Based Digital Document Storage System. The documents are stored in the appropriate folder path, with the corresponding metadata fields entered and the correct permissions assigned
Your Documents Remain in your Office
We send our team of professionals to your location with the required scanning equipment. The physical documents never leave your office. This ensures maximum security and protects your privacy.
Cloud Based AI Tool for Sorting Documents
After scanning, your documents are uploaded into our cloud-based data entry tool. This uses machine learning to automatically categorize documents, thus saving 50% on labour costs and improving accuracy by 75%.
Expert Data Entry
Our expert data entry team does the data entry using our proprietary cloud-based tool. The team has experience in over 100 projects to date across industries. We bill on a per-character basis, or an enterprise price can be agreed upon for data entry. This is the most crucial part of the process, and we review it exhaustively to ensure accuracy.
EisenVault is the best-known name for document management solutions. Our team consist of experts with years of experience.
Quality Control: Two Levels of Review.
DOur managers check data entered by our team. A selection of the data is then reviewed and approved by you, the client, before the data is pushed into EisenVault's Document Management System. This ensures 99% accuracy in data entry. We also check that any books opened are re-bound to be the same as before. To create a consistent PDF file, we ensure that images are merged in the correct order. Finally, we ensure that all OCR is run consistently and accurately.