Why EisenVault chose to use Google infrastructure ...

Benefits of cloud based document management

The full power of the EisenVault Document Management System (DMS) can be realised through its unique fully cloud-based managed service. The system is hosted using world-class commercial cloud infrastructure – the same infrastructure that supports millions of users and thousands of terabytes of data for companies worldwide. This cloud-based approach has several advantages over traditional on-premises […]

Electronic Records Potentially Made Easier by New Proposals in Union Budget 2015

Electronic records potentially made easier in Union Budget 2015

Guest Post by Aditya Kumar at Ashwani & Associates Chartered Accountants Online shopping, have you ever tried it? In today’s scenario almost 90% of the Indians will answer this question with a Big Yes. Digitization – one of the most common things our generation is experiencing. Whether, we talk about the ever-changing trends of online […]

Importance of Planning for Destruction of Documents

Importance of planning for destruction of documents

We recently completed a record destruction activity that over-ran budget by 500% and time estimates by 700%! The reason? Poor planning for destruction while initially storing the records. It is often easier to not plan for destruction of documents. Administrative systems in India are often unreliable, and we end up questioning our intent to destroy. What […]

What is a Document Management System (DMS)?

What is a Document Management System (DMS)?

A Document Management System is essentially a specialised software platform used to store and manage digital documents. Typical features of a DMS include : Storing digital documents: PDF, images, MS Office, videos , sounds and other media. Version control: A key functionality is to retain the version history of documents. Each time a document is edited, a new […]

Records Management News - January 2015

Records management news – Jan 2015 Edition

Iron Mountain (IRM) Settles Issues with DOJ for $44.5M Storage and information management firm, Iron Mountain recently reached a settlement with the U.S. Department of Justice (DOJ) to resolve a civil complaint. Two civilians Patrick McKilop and Brent Stanley levied charges against Iron Mountain under the False Claims Act in the Eastern District of California […]

Managing your personal records

Managing your personal records

I used to find myself spring-cleaning my documents every 4-6 months. Heaps of paper collected over time – bank statements, bills, junk mail. Important papers got buried in the heaps, and I couldn’t find them when needed. Since setting up EisenVault, I have gotten my personal documents in shape as well. And in this post I’m going to […]

Common Records Management Mistakes

Common records management mistakes

As a company it is essential to maintain certain types of documents for many years. Often there are legal obligations. You may never be audited and get away with a few missing documents. But the impact of getting caught in an audit can be brutal. Chief Executives have gone to jail over not complying with […]

Records & Retention Periods in Indian BFSI companies

Records and retention periods for Indian BFSI companies

EisenVault has surveyed a number of Banks, Insurance Companies and other Financial Services companies in India. Below is a list of common types of records that these companies generate & receive, and the period they are typically required to preserve them. Customer Related Records with typical retention periods of 8 years: Savings Account Opening Forms Current […]

What are Records?

What are Records?

All companies, big or small, private or public, have large amounts of information in paper and electronic form. This information needs to be tracked, stored securely, accessed efficiently and destroyed when it is no longer needed. This is vital for better decision making, lowering overhead costs and meeting regulatory compliance requirements. What is a Record? […]