6 steps for classifying documents effectively

6 steps for classifying documents effectively

Setup Tags & Keywords Prior to any scanning operation, the business must define the basis on which to categorize documents. E.g. HR documents might be categorized based on keywords such as: Employee ID, Employee Name, Date of Joining etc. Your Document Management System (DMS) must be capable of setting up custom “Document Types” with custom […]

To E or not to E?

To E or not to E?

“To be, or not to be …” is the opening phrase of a dialog from William Shakespeare’s play Hamlet. In the speech, a despondent Prince Hamlet contemplates death and suicide. He bemoans the pains and unfairness of life but acknowledges the alternative might be still worse. This sounds similar to the arguments that any one will go through on deciding to store […]

Healthcare information governance

Healthcare information governance

Information privacy, and governance is key across in all Industries where a large amount of personal information about customers is collected by organizations. This is all the more important for organizations in the healthcare sector. As trust plays a very important role in the healthcare industry. Patients entrust healthcare providers with information that needs to […]

Why EisenVault chose to use Google infrastructure ...

Benefits of cloud based document management

The full power of the EisenVault Document Management System (DMS) can be realised through its unique fully cloud-based managed service. The system is hosted using world-class commercial cloud infrastructure – the same infrastructure that supports millions of users and thousands of terabytes of data for companies worldwide. This cloud-based approach has several advantages over traditional on-premises […]

Electronic Records Potentially Made Easier by New Proposals in Union Budget 2015

Electronic records potentially made easier in Union Budget 2015

Guest Post by Aditya Kumar at Ashwani & Associates Chartered Accountants Online shopping, have you ever tried it? In today’s scenario almost 90% of the Indians will answer this question with a Big Yes. Digitization – one of the most common things our generation is experiencing. Whether, we talk about the ever-changing trends of online […]

Importance of Planning for Destruction of Documents

Importance of planning for destruction of documents

We recently completed a record destruction activity that over-ran budget by 500% and time estimates by 700%! The reason? Poor planning for destruction while initially storing the records. It is often easier to not plan for destruction of documents. Administrative systems in India are often unreliable, and we end up questioning our intent to destroy. What […]

What is a Document Management System (DMS)?

What is a Document Management System (DMS)?

A Document Management System is essentially a specialised software platform used to store and manage digital documents. Typical features of a DMS include : Storing digital documents: PDF, images, MS Office, videos , sounds and other media. Version control: A key functionality is to retain the version history of documents. Each time a document is edited, a new […]

Records Management News - January 2015

Records management news – Jan 2015 Edition

Iron Mountain (IRM) Settles Issues with DOJ for $44.5M Storage and information management firm, Iron Mountain recently reached a settlement with the U.S. Department of Justice (DOJ) to resolve a civil complaint. Two civilians Patrick McKilop and Brent Stanley levied charges against Iron Mountain under the False Claims Act in the Eastern District of California […]

Managing your personal records

Managing your personal records

I used to find myself spring-cleaning my documents every 4-6 months. Heaps of paper collected over time – bank statements, bills, junk mail. Important papers got buried in the heaps, and I couldn’t find them when needed. Since setting up EisenVault, I have gotten my personal documents in shape as well. And in this post I’m going to […]

Common Records Management Mistakes

Common records management mistakes

As a company it is essential to maintain certain types of documents for many years. Often there are legal obligations. You may never be audited and get away with a few missing documents. But the impact of getting caught in an audit can be brutal. Chief Executives have gone to jail over not complying with […]